PARADE OF THE DECADES
VOL Committee Chairperson
$150 Public Assembly Permit which includes barriers for the street we request to close
$50 Candy and balloons
$150 Making repairs, if needed, & updating decorations on Centennial float
$100 Signs / posters to carry in the parade. Need: signs indicating the change of decades
VOL 5-6 Ambassadors: Organize the parade on the day of the event, assure event starts on time, assure vintage autos are parked safely, and parade ends safely
VINTAGE AUTO SHOW – Maximum of 60 cars to be in show
VOL Committee Chairperson
$60 Printing of 50/50 game tickets – count of 300
VOL 2-3 Ambassadors: available as host/hostess for the auto vendors, collect for the 50/50 Drawing.
VOL Create signs needed for this event*****
VOL Build crowd controllers / barriers for this event
$200 Crowd controllers / barriers
$150 Electricity – Median, South Capitol Parkway
$120 Signs: 1 large sign for Auto Show and 10 smaller signs designating the different decades*****
$30 Printing invitations to participate in the auto show
OLD FASHIONED GAMES
VOL Committee Chairperson
$100 Supplies: beans, clothes pins, bottles, children’s prizes
$100 Paint and lumber for two bean bag toss backdrops
$125 Helium tank rental
$50 Specialty balloons (printed with our logo)
$20 Sign: one sign incorporating all of the games*****
$36 Rental: three tables and three chairs
VOL 3 Ambassadors – one each for the bean bag toss, clothes pin games, and croquet
VOL Build and paint the backdrops for the bean bag toss
VOL Create sign for this event*****
ARTS AND CRAFTS
VOL Committee Chairperson
$15 Cash box
$182 Rental: 22 tables and 2 chairs
$20 Sign*****
$200 Crowd controllers / barriers
$30 Printing expense for invitations
VOL Create sign designating Arts & Crafts*****
VOL 1-2 ambassadors to main the CHCA merchandising booth for the day
SPOTLIGHT ON HISTORY: SELF-GUIDED WALKING/DRIVING TOUR
(Includes planning for ticket booth)
VOL Committee Chairperson
$1300 Producing the tour booklet
$300 Signs: advertising the Centennial – approximately 8 signs for the street
$900 Banner across Madison Avenue
$185 Numbered signs will be posted to tag locations of special interest
$100 Printing insert page for the booklet with the day’s agenda and scavenger hunt game
$20 Sign: Ticket Booth – buy ticket here*****
$20 Sign: Scavenger Hunt*****
$300 Three grand prizes for correct and complete Scavenger hunt game pieces
$15 Cash box
$16 Rental: 1 table and 2 chairs
$75 Rental: canopy
$15 Rental: tablecloth
$15 Cash box
VOL 2 Ambassadors. May need an additional 2 ambassadors first thing in the morning
Submit your home to be on the tour list
VOL Create sign*****
HERITAGE AND HISTORY: DISPLAY OF ORAL HISTORIES COLLECTED
VOL Committee Chairperson
Memorabilia, photos, newspapers, magazines, etc. documenting Capitol Heights
VOL Volunteer to be interviewed about your time in Capitol Heights (see a sample interview posted on our website)
Do you know of a current or former Capitol Heights neighbor turning 100 this year (or last year or next year)?
VOL 2-3 Ambassadors (host/hostess)
$700 Create displays: enlarge old photos, postcards, create display boards, etc.
$75 Signs*****
ENTERTAINMENT
VOL Committee Chairperson
VOL Entertainment—musical or other.
VOL Create sign for this event*****
VOL 1 ambassador available during entertainment hour
$20 Sign: Entertainment*****
TROLLEY
VOL Committee Chairperson
$930 Rental: One trolley. Capitol Trailways donates 2nd trolley at no charge.
$80 Signs: Indicating Trolley stop – four are needed*****
$120 Print: Tickets for (tour) trolley – 450 count
VOL Create signs for this event*****
VOL Two ambassadors, one for each trolley. These Ambassadors need to be willing to speak to the riders as they travel to their destination.
HORSE AND CARRIAGE
$60 Print: Tickets for (tour) trolley – 240 count
$20 Signs: Indicating Horse & Carriage stops*****
$40 10 chairs – seating for guests waiting for carriage ride
VOL Create sign for this event*****
VOL 2 Ambassadors to assist Willie & our guests
FOOD VENDOR
VOL Committee Chairperson
$300 Rental-Tablecloths
$200 Napkins, cups, forks, salt & pepper
$60 Table décor
$100 Room décor
VOL 3-4 Ambassadors needed to set up eating area
VOL 3-4 Ambassadors needed to clean at end of day
VOL 1 Ambassador to act as hostess
VOL 2 Ambassadors to wait / bus tables
Large screen television and DVD player for viewing DVD histories
REFRESHMENTS / SNACKS
VOL Committee Chairperson
$42 Rental: 3 tables and 6 chairs
$45 3 Cash boxes
$200 Cups and napkins
$100 Ice
$200 Bottled water, tea
VOL Prepare refreshments and snacks: lemonade, baked goods
VOL 6 Ambassadors
COOKBOOK
$500 Initial outlay for printing
VOL Your recipes!
MERCHANDISE SALES
VOL Committee Chairperson
$500 Initial outlay for merchandise printed with CH logo
$30 Rental: tablecloths
$24 Rental: two tables and two chairs
$75 Rental: canopy
TRAFFIC AND SAFETY
VOL Committee Chairperson
$200 Flags and other safety equipment
$300 20-30 Orange safety cones
$420 Rental: barricades, police at two intersections
VOL 4 – 6 Ambassadors
CALLING TREE
VOL Ambassadors to add to the existing calling tree-makes calls to Capitol Heights folks–seeking volunteers for activities – must have an email account
GROUNDS PREP
VOL Committee Chairperson
VOL As many Ambassadors needed as possible! This group will be responsible for event set up, setting out house markers and signs, implementing the parking plan on S. Capitol Parkway median, implementing booth layout design at Vickers Park, set up tables, chairs, etc. at Armstrong Park, and placing signage and barriers needed for the day. Grounds prep will also be assigned cleanup and tear down responsibility. Some carpentry skills will be needed.
MARKETING
VOL Chairperson – anyone have some marketing experience?
VOL 2 – 3 Ambassadors to assist with marketing’s to do list
VOL Copy writers
Do you know of sponsors to contact for assistance with funding our advertisements and/or funding our events?
Do you know a contact person at magazines (local or national – Southern Living, Southern Lady, Alabama Heritage, etc.), newspapers, radio, television?
$2000 Advertising budget
OVERALL
$350 Event insurance
$400 Rental: golf cart
$500 Merchandise for ambassadors to wear during the day
$150 Porta Potty
$50 Privacy barrier for porta potty
$930 Newsletter – Special Edition
VOL 3 “Floating” Ambassadors to assist guests, assist stationed Ambassadors, deliver ice, etc.
PRAY Begin praying for nice weather on September 13, 2008!